You bring your body, mind, heart and spirit to your work as an Executive Assistant located at the Rocky Mountain Health Network.
You know how to move fast. You know how to stay organized. You know how to have fun.
You’re equally comfortable with communicating, following through, and technology.
You’re great at what you do, but you want to be part of something even greater. Because you believe that while individuals can be strong, the right team is invincible.
St. Vincent Healthcare is part of SCL Health, a faith-based, nonprofit healthcare organization that focuses on person-centered care. Our 286-bed level II trauma center has provided care in Montana and the surrounding area since 1898, and our 30-clinic network ensures community needs are met. We offer comprehensive, specialty care, including a “hospital within a hospital” specifically for children, and are proud to extend SCL Health’s missions by treating the poor, the vulnerable, our community and each other.
Benefits are one of the ways we encourage health for you and your family. Our generous package includes medical, dental and vision coverage. But health is more than a well-working body: it encompasses body, mind and social well-being. To that end, we’ve launched a Healthy Living program to address your holistic health. Healthy Living includes financial incentives, digital tools, tobacco cessation, classes, counseling and paid time off. We also offer financial wellness tools and retirement planning.
Together we’ll align mission and careers, values and workplace. We’ll encourage joy and take pride in our integrity.
We’ll laugh at each other’s jokes (even the bad ones). We’ll hello and high five. We’ll celebrate milestones and acknowledge the value of spirituality in healing.
We’re proud of what we know, which includes how much there is to learn.
As an Executive Assistant, you need to know how to:
Performs receptionist duties that include answering phones, triaging calls, and greeting visitors.
Provides secretarial support, including scheduling and coordinating meetings for CEO, RMHN management and staff, and Board of Directors as needed. Accurately arranges and coordinates meetings, audio conferences, appointments.
Assists in calendaring for the CEO and RMHN management with key meeting dates and/or deadlines.
Maintains office supplies and marketing supplies; reorders as needed to ensure availability and stewardship.
Schedules and helps coordinate special functions, such as off-site meetings and/or retreats as requested.
Effectively organizes and prioritizes workload to comply with deadlines. Follows up on projects, phone calls and correspondence.
Uses professionally correct office etiquette verbally and telephonically, manages and resolves problems/situations in the CEO absence, when appropriate, using initiative and good judgment to ensure matters requiring attention are handled in a timely and appropriate manner.
Maintains sufficient knowledge of all areas of RMHN in order to provide customer service to external and internal customers i.e., answer questions, make appropriate referrals.
Makes travel arrangements as requested for CEO and other RMHN staff in a timely manner and in accordance with RMHN policies and procedures.
Accurately, types, proofs, collates and distributes a variety of materials: e.g., correspondence, reports, charts, minutes of meetings, proposals, agreements, etc.
Acts as the confidential recording secretary for the Board and Committee meetings. Prepares resolutions and other correspondence as necessary. Tracks Board actions and works with CEO and RMHN staff on all follow up items, responding, if necessary, in a timely manner.
We hire people, not resumes. But we also expect excellence, which is why we require:
Associates’ degree in secretarial science, social sciences, business administration, or equivalent combination of education/experience, required.
Bachelor’s degree, preferred.
Prior experience in Office Management, required.
Willingness and ability to be exposed to highly confidential material and the trait of confidentiality, required.
At least five (5) years of prior administrative experience with increasing levels of responsibility, preferred.
Experience in healthcare setting as well as experience working with Boards of Directors, preferred.
Your next move.
Now that you know more about being an Executive Assistant on our team we hope you’ll join us. At St. Vincent Healthcare, you’ll reaffirm every day how much you love this work, and why you were called to it in the first place.
Internal Number: 21001328
About SCL Health
SCL Health is a faith-based, nonprofit healthcare organization dedicated to improving the health of the people and communities we serve, especially those who are poor and vulnerable. Founded by the Sisters of Charity of Leavenworth in 1864, our $2.8 billion health network provides comprehensive, coordinated care through eight hospitals, more than 150 physician clinics, and home health, hospice, mental health and safety-net services primarily in Colorado and Montana.