You bring your body, mind, heart and spirit to your work as an Executive Assistant.
You’re equally comfortable with administrative / analytical functions and working closely with senior-level leadership.
You’re great at what you do, but you want to be part of something even greater. Because you believe that while individuals can be strong, the right team is invincible.
Saint Joseph Hospital is part of SCL Health, a faith-based, nonprofit healthcare organization that focuses on person-centered care. Our 365-bed facility is one of the top-ranked hospitals in Denver, and has been awarded the highest national recognition possible for nursing excellence – Magnet designation – by the ANCC. We are proud to extend the mission of SCL Health by providing care for the poor, the vulnerable, our communities and each other. Our deep community roots date back to 1873, making us one of the oldest hospitals in Colorado.
Benefits are one of the ways we encourage health for you and your family. Our generous package includes medical, dental and vision coverage. But health is more than a well-working body: it encompasses body, mind and social well-being. To that end, we’ve launched a Healthy Living program to address your holistic health. Healthy Living includes financial incentives, digital tools, tobacco cessation, classes, counseling and paid time off. We also offer financial wellness tools and retirement planning.
Together we’ll align mission and careers, values and workplace. We’ll encourage joy and take pride in our integrity.
We’ll laugh at each other’s jokes (even the bad ones). We’ll hello and high five. We’ll celebrate milestones and acknowledge the value of spirituality in healing.
We’re proud of what we know, which includes how much there is to learn.
As an Executive Assistant you need to know how to:
Serve as the primary point of contact for internal and external constituencies. Serve as a liaison between Executive and identified boards, committees, and the senior management team. Research, prioritize, and follow up on incoming issues and concerns addressed to the assigned Executive. Determine appropriate course of action, referral, or response. Provide assistance, guidance, and direction to visitors, patients, staff and vendors entering the Administration area.
Perform day-to-day administrative duties relative to operations for assigned Senior Team Members. Work closely and effectively with the assigned Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the Executive updated. Attend meetings and prepare meeting minutes as required.
Draft acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive’s ability to effectively lead the function/organization. Prioritize conflicting needs and handle matters expeditiously and proactively. Manage an extremely active calendar of appointments. Arrange and coordinate meetings, conferences and appointments. Arrange travel plans, itineraries, and agendas and compile documents for meetings and presentation materials. Coordinate logistics for meetings/conferences by arranging meeting accommodations and preparing correspondence regarding upcoming meetings and conferences.
Perform advanced project work. Follow through on projects to successful completion. Assist with special events including negotiating contracted services and assisting with third party agreements for special events.
Manage matters of a routine nature and troubleshoot issues involving administrative office policy, practices, procedures and guidelines to conserve Executive’s time. Make decisions within authorized scope or directs the decision to proper authority. Review budget and investigate variances. Complete expense reports.
We hire people, not resumes. But we also expect excellence, which is why we require:
High School Diploma or equivalent
Minimum of five (5) years of executive level administration support experience
Bachelor’s Degree in Business Administration or related field
At least one (1) year of experience working in a healthcare organization
Your next move.
Now that you know more about being an Executive Assistant on our team we hope you’ll join us. At SCL Health you’ll reaffirm every day how much you love this work, and why you were called to it in the first place.
SCL Health is a faith-based, nonprofit healthcare organization that operates eight hospitals, four safety net clinics, one children’s mental health center and more than 190 ambulatory service centers in three states – Colorado, Kansas and Montana. The health system includes 15,000 full-time associates and more than 500 employed providers.