Reporting to the Manager of Santa Monica Administration, you will provide executive-level administrative and analytical support to the Senior Executive Director and Chief Medical Officer of the UCLA Santa Monica (SM) Medical Center. This position also provides comprehensive administrative support and executive office facilitation for the UCLA SM campus. Responsibilities include managing complex calendars, fiscal oversight duties, project management, scheduling and organizing meetings, composing correspondence, ordering supplies, and being a liaison for the UCLA SM Administrative leadership. Other duties include monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects. This position requires a high level of independent decision-making, professionalism, ability to work effectively with multidisciplinary team members, and handling sensitive issues. The incumbent should demonstrate skill in setting priorities to complete work in a timely manner with changes in workload, assignments, deadlines and other competing demands with frequent and often urgent interruptions and with varying priorities.

Salary range: $83,800-$179,400 annual

Qualifications

Minimum of 5 years of relevant administrative support experience
Proficient in Microsoft Office (Word, Teams, Excel, PowerPoint, and Outlook).
Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence.
Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.
Ability to interact effectively with individuals and organizations at all levels, establish and maintain good working relationships.
Ability to develop priorities, meet deadlines despite interruptions, and perform multiple complex assignments.
Ability to work independently on assignments with minimal supervision.
Ability to analyze and make suggestions for improvement.
Ability to coordinate complex calendars.
Ability to recognize problems and pro-actively resolve them, as well as correct past errors.
Writing and editing skills to prepare grammatically correct documents such as instructions, procedures and reports.
Ability to work with a high level of accuracy and meticulous attention to detail.

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About UCLA

At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you’ll achieve great things in your life and your career. We’re a world-class health organization with four hospitals consistently recognized among the nation’s very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you’ll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.

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