Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.

This is a FULL TIME TEMPORARY position!

The Medical Media Indexing Specialist is responsible for accurately indexing and categorizing medical images and media files within the Epic electronic health record (EHR) system. This role ensures that all media is properly linked to the correct patient record, encounter, and clinical context to support continuity of care, compliance, and efficient retrieval by clinical teams.

• Review and validate incoming medical images and media files for accuracy and completeness.
• Index media into Epic according to established workflows, ensuring correct patient identifiers, encounter details, and document types.
• Apply appropriate metadata and tags to facilitate efficient search and retrieval.
• Monitor media queues and resolve discrepancies or errors promptly.
• Collaborate with clinical staff and IT teams to troubleshoot indexing issues.
• Maintain compliance with HIPAA and organizational privacy/security standards.
• Participate in quality assurance audits and continuous improvement initiatives.

Skills

• Knowledge of HIPAA regulations and data privacy best practices.
• Familiarity with medical terminology and clinical workflows.
• Proficiency in Microsoft Office Suite and basic computer troubleshooting
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Excellent communication and problem-solving skills

Education & Experience

• High school diploma or equivalent
• Associate's degree in health information management or related field preferred
• Prior experience in health information management or medical records 
• Experience with Epic EHR system strongly preferred

About Beebe Healthcare

Beebe Healthcare serves the Sussex County community with a medical center located in beautiful, historic Lewes, Delaware, and convenient outpatient locations throughout the county. Founded in 1916 by two physician brothers, Drs. James Beebe and Richard C. Beebe, the medical center in Lewes is a 210-licensed-bed, not-for-profit seaside community hospital. Beebe's specialized service lines include cardiac and vascular, surgical services, oncology, women's health, and orthopaedic services. Beebe offers an array of inpatient, outpatient, emergency, and diagnostic services. Beebe's five satellite campuses offer imaging, physical rehabilitation, and lab services, as well as walk-in care centers. In addition, Beebe offers Wound Healing & Hyperbaric Medicine and Diabetes Management & Medical Nutrition Therapy. With a mission to serve the community, Beebe also offers many free screenings and outreach programs through its Population Health Department; and advanced medical care for those who are recuperating at home through Beebe Home Care Services. Beebe is also training the next generation of nurses through the Margaret H. Rollins School of Nursing, located behind the Medical Cente...r in Lewes. Beebe's Medical Staff has grown tremendously since the early 1990s. Employed physicians through Beebe Medical Group and our affiliated physicians on Beebe's Medical Staff now serve patients from Milford to Millville in specialties including cardiac surgery, dermatology, endocrinology, family practice, gastroenterology, general surgery, internal medicine, pediatric neurology, and surgical oncology. Beebe is proud to offer quality care, close to home for the residents and visitors of Sussex County.

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Connections working at Beebe Healthcare